NEW EMPLOYEE
It can be overwhelming for any individual to join a new workplace, and the first few weeks are usually the most stressful. Knowing what to expect can ease the new employee into his/ her new role. The below checklist lists the essentials a new hire should be acquainted with upon joining AUBMC.
Expect a call from the Human Resources Department prior to your starting date to confirm the date, time as well as the place you should report to work on your first day, in addition to other relevant information.
Make sure you go through your benefits information as well as the pre-employment documents details and don’t hesitate to contact the Human Resources Department for any inquiries (ext. 6110-6111).
Sign the Letter of Appointment+ NSSF documents
- Fill Form for Ministry of Finance
- Sign Group Life Application (Fidelity) form to enroll or sign a waiver
- Sign US Citizen/Green Card Holder Declaration
- Sign Conflict of Interest form
- Sign Confidentiality Statement
- Sign Information Release form (if required)
- Sign Job Description Review
- Sign Excerpts from Rules and Regulations covering A.U.B. Health Insurance Plan
- Arrange for parking space (if available) -link.
- Go to http://www.aub.edu.lb/it/services/staff/Pages/index.aspx to activate AUBnet username
- Sign Information and Computer Resources Use Agreement (if applicable)
- Sign HIP Enrollment Request and Authorization OR Waiver; sign a declaration authorizing NSSF to access the person’s medical file.
HIP enrollment must be finalized within 21 days from date of appointment.
- Provide your bank account
Contact: Mr. Issam Mahmassani (Senior Accountant), ext.: 2486
Place: Comptroller’s Office (A.U.B. College Hall, 2nd Floor, Payroll Section)
- Obtain your personal ID card
Contact: Mr. Ali Rahal (ID Center Supervisor), ext.: 2377
Place: ID Center (A.U.B. Fisk Hall)
- Complete finger identification process
Contact: Mr. Raed El Halabi (Office Assistant), ext. 6110-6111
Place: Human Resources Department
As you kick off in your new role and complete your first assignments, ask for regular feedback from your manager and make sure to raise whatever concerns you might have in a timely manner. Similarly, don’t hesitate to bring up any inquiries or areas of confusion to your buddy in your weekly meetings.
As you settle into this new environment, feel free to meet more staff, explore AUBMC premises and recreational spots around the hospital.
In your first three months, you should begin to produce valuable work output. Your frequent check in meetings and most importantly your probationary review will help shed light on your performance so far and will set the ground for the months to come.
By the end of the first three months, the formal relationship with your buddy will come to an end but maintaining and further developing the relationship will go a long way. With time, you will become more and more attuned to your other colleagues’ working styles and personalities which will further enhance your integration within the team.
By then, you should have become totally engaged in your role and an effective member of your team. You are fully familiar of and comfortable with AUBMC’s unspoken rules, culture and ways of doing things. You’ve also developed strong, professional relationships with your colleagues in an atmosphere of cooperation, fun and effective work.
Celebrate the achievements, contributions and progress which you have made – you’ve indeed come a long way!
NEW EMPLOYEE’S DIRECT SUPERVISOR
AUBMC is able to attract some of the finest talent available due to its heritage, reputation, benefits, and state of the art facilities. However, attracting the right person for the right job is only a part of the challenge: as a matter of fact, companies lose a considerable portion of their new employees within the first year of employment. Replacing an employee shortly after his/her joining can be very frustrating given the loss of time, energy and financial resources wasted. Therefore, putting in effort to retain new joiners is of crucial importance.
Onboarding is the process by which new hires get adjusted to the social and performance aspects of their jobs quickly and smoothly, and learn the attitudes, knowledge, skills, and behaviors required to function effectively. Successful onboarding programs have proven to enhance the retention rates of new joiners and to decrease the time needed for them to become fully functional in their roles.
Successful programs:
a) Ensure the person-organization culture fit
b) Enhance relationship building and networking
c) Decrease the initial confusion and anxiety that are caused by change
d) Provide the new employee with tools, resources and support needed to complete their tasks
The Direct Supervisor’s Pivotal Role
As the new joiner’s direct supervisor, you play the central role in the onboarding program. The quality of the relationship with the direct supervisor may drive the new employee to either leave or stay.
You will find on this page different tools and guiding information to ensure a successful onboarding for your new employees. We highly encourage you to make the most of it in order to ensure playing a positive role for the joining employee, thus helping him/her become engaged and productive faster.
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BUDDY
The Buddy Program ensures that the New Employee is accompanied by a peer who acts as a point of reference especially during the first three months. Your role as a Buddy complements that of the direct supervisor since it allows the New Employee to discuss with you issues that he/she might be reluctant or intimidated to discuss with the direct supervisor.
The main benefits of the Buddy Program to the New Employee can be summed as per the below:
- Full Social Integration:
Spending time closely with a peer within the same department makes it easier for the New Employee to meet and bond with other colleagues
- Smooth Administrative and Logistical Arrangements:
Being accompanied by the Buddy can speed up the process and decrease the hassle especially for administrative arrangements
- Decreased Anxiety and Confusion:
Having a point of reference apart from the direct supervisor can be relieving, especially that the buddy will be available and willing to share information and experiences
- Informal Introduction to AUBMC Culture:
The Buddy can help introduce AUBMC’s unspoken culture norms to the New Employee to set his expectations straight and to avoid misunderstandings.
The Buddy program is a vital component of on-boarding since it touches mostly on the social and cultural integration of new employees. Your impactful contribution as Buddy will significantly help out the new joiner in his/her journey – not to mention the personal growth that you will experience by honing your leadership and communication skills.
Helpful Tips
- Don’t be anxious about answering all the questions on the spot; sometimes you may refer the new employee to a more knowledgeable person. What matters more is your own experience at AUBMC.
- Listening carefully to the new employee’s concerns is often more important than advising him/her or giving directions. Make sure you encourage the new employee to express concerns.
- Since each person has their own preferences about how they are comfortable communicating, make sure that you and the new employee are on the same page.
- Have a positive attitude and don’t rush things. Adaption and integration often take time; be patient with the new employee.
- Avoid making rash judgments, assumptions or categorizations.
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